Privacy Policy
Who we are
Our website address is: http://the-ltg.com.
Personal data
Personal data refers to any identifiable data about you as an individual. They include your name, your address and your e-mail address. You do not have to disclose any personal data in order to visit our website. In some cases, your name and address may be required as well as other information in order to fulfill the requested service.
The same applies in cases where you wish to receive information or where we answer your requests. In these cases, you will always be informed, and we will only save the data that you have automatically or voluntarily sent to us.
If you send us data via a contact form, these data will be sent to the LTG email address, which is ordinarily received by the Secretary. We will use your data exclusively for the processing of your request. Your data will be treated as strictly confidential. Data will not be disclosed to a third party. Emails and submitted forms are stored on the LTG email account and/or transferred to membership database files.
Member Information
On becoming a member of LTG we will automatically add your email address to the group mailing list. This mailing list is accessible only to the LTG committee, primarily the Secretary, and is used exclusively for the purpose of notifying members about future meetings or important information from fellow members, associated members or sponsors relevant to the LTG and vetted by an LTG committee member. It is occasionally used to forward member-related information notifications and sponsor material. The entire group mailing list is only accessible to the committee and is never passed on to third parties, including corporate sponsors.
On registering for a meeting through our website, you will be asked whether you agree to your email being accessible to the main sponsor for that meeting only. If you agree by checking the consent box, your email will be shared with the sponsor.
If you wish to stop receiving this information and wish to be removed from the mailing list at any time during your membership, please email [email protected] and your email address will be removed within 10 working days. This does not affect your membership of LTG and future meeting dates will be available on our website.
On becoming a member of LTG you will be issued with password-protected direct access to the members ‘address book’ page. You undertake to treat personal access data as confidential and not to make data accessible to unauthorised third parties. We do not assume liability for the misuse of passwords.
When your membership of LTG ceases, either due to failure to pay membership fees (15 months from last payment) or on request to leave the group, your contact details will be removed from the ‘membership address book’ and the mailing list. Your data will remain on the LTG membership database for a period of 8 years. This time frame facilitates data management of attendance and reinstatement of past memberships. If you wish your data to be removed from the database earlier, please contact [email protected] and all your data will be removed within 10 working days.
Persons responsible for handling of data stored by LTG
The LTG is run by a voluntary committee, of which the Chair, Vice Chair, Treasurer, Secretary and Corporate Liaison officers have potential access to personal data. All correspondence is via our email address [email protected]. We do not have a company registered address at this time. Our website and database are managed by our Webmaster and Secretary. All individuals handling personal data on behalf of LTG are required to comply with confidentiality obligations and data protection principles under the GDPR.
Rights of persons affected
Please do not hesitate to contact us ([email protected]) if you wish to know which of your personal data we hold or if you want to have them corrected or deleted. You also have the right to restrict the processing (Section 18 GDPR), the right to object to the processing (Section 21 GDPR) as well as the right to data portability (Section 20 GDPR). You also have the right to lodge a complaint with the relevant data protection authority if you believe that your data has been processed unlawfully.
Amendments to this data privacy statement
We reserve the right to change our data privacy statements in case this should become necessary due to new technologies. Please make sure that you have the latest version available. All important changes to this data privacy statement will be disclosed on our website.
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